Department Secretary (12 months) #JTL

Key Responsibilities

• Provide secretariat support for monthly and ad hoc meetings across the department
• Prepare and circulate meeting minutes promptly for review and approval
• Track and follow up on action items to ensure timely closure before subsequent meetings
• Send out meeting invites and agendas in advance to all stakeholders
• Coordinate presentation materials and manage presentation flow in line with committee expectations
• Liaise with stakeholders across different teams to ensure alignment and readiness for meetings
• Support ad hoc administrative and coordination tasks as assigned by the team
• Utilise MS Teams and CoPilot to support meeting management, documentation, and coordination

Requirements

• Minimum 5 years of relevant experience in secretariat in Financial Institutions
• Experience supporting large teams or departments; comfortable handling high-volume coordination and multiple stakeholders

EA License No: 99C4599