6 Months Admin Executive (Local University) #EAT

6 Months Admin Assistant (Local University) ?

? Location: Pioneer
⏰ Work hours:
8.30am – 5.45pm (Mon-Thu)
8.30am – 5.15pm (Fri)
? Salary: up to $2800

? Key responsibilities:
• Monitor the overall progress of Alumni Database collation. ?
• Compile and consolidate alumni information from multiple sources (e.g. internal databases, spreadsheets, etc) ?
• Clean and standardise data (e.g. names, personal email and programme) and de-duplicate records to ensure consistency and accuracy ✨
• Verify and update alumni records via email or other communication channels (Yearbook, LinkedIn) ?
• Track response rates and maintain proper documentation of follow-ups ?
• Identify data gaps and systematically follow up to improve completeness ?
• Assist in designing and distributing data collection forms/surveys (e.g. Google Forms) ?
• Ensure proper data entry and organisation into the School’s alumni database ?
• Identify missing or incomplete information and follow up accordingly
• Assist in creating and managing data collection tools (e.g. surveys, forms)
• Maintain confidentiality and ensure compliance with data protection guidelines ?
• Assist in executing Token of appreciation for Alumni and follow up with vendors. ?
• Prepare progress reports for meeting updates (e.g. completion rates, response trends, data quality issues) ?
• Support alumni data update campaigns (e.g. “Alumni Career Update”) ?
• Assist in drafting and sending mass communications (email templates, reminders) ?
• Coordinate with internal stakeholders (e.g. admin teams, alumni office, faculty) ?
• Maintain proper documentation of workflows and data processes.

✅ Requirements:
• Diploma in a relevant field or higher qualification ?
• Prior experiences in administration and data entry.
• Well-versed in Microsoft Office Application, especially Excel and Microsoft Forms. ?
• Comfortable with large datasets and able to manage repetitive administrative tasks effectively

For interested candidates, please send your updated resume: ?
? Email: angelateh@recruitexpress.com.sg
✈️ Telegram: @Angie_TL (https://t.me/Angie_TL)
? Whatsapp: +65 96272860

Angela Teh Ling Wei
(CEI No.R1104464)
Recruit Express Pte Ltd
EA License No. 99C4599