1 Year Agency Contract Senior Executive Assistant #HGNT

We are hiring 1 Year Agency Contract Senior Executive Assistant to be outsourced to our clients from reputable healthcare organizations.

Apply now!

Job Responsibilities
• Senior Executive Assistant will be responsible for recruitment administration and p-filing, creating, name, and file all temp P-file documents per naming convention
• Review and verify that all recruitment documents are completed; flag exceptional cases to MMO-PIC
• Update SRIRACHA (MOHH SRs to ACs) and OH-MMO (external hires) dashboards with remarks, where necessary
• Update tracking files to track foreign-trained specialists and agency hires upon receipt of new candidates
• Maintain running list of documents tracker for all specialist hires
• Senior Executive Assistant will be responsible for liaison with new hires, to schedule pre-employment medical check-ups and review medical reports to confirm fitness for work and vaccination completion
• Send Welcome emails to all new hires on Day 1
• Prepare join dates of specialist hires per month and embed necessary attachments into excel for team’s monthly discussion
• Correspondence & MOHH coordination, liaise with MOHH on employment history verification for MOHH SRs to ACs
• Work with GSS to p-file MOHH’s replies
• Booking of meeting rooms via Outlook/resource booking portal
• Sending of calendar invites and reminders (MOHH cut-off timeline for NUHS AC transfers, Medical HR Taskforce, GCMB-GCHRO-MMO meetings, MMO meetings, ad-hoc meetings)
• Create EDMs for events and provide periodic attendance updates
• Track RSVPs and maintain attendance tracker
• Arrange beverages and food logistics for events
• Support overall event timeline management
• Perform any ad-hoc duties assigned by supervisor and/or team

Job Requirements:
• Diploma Holder
• Minimum 2 years of relevant experience

All Interested candidates are invited to email your resume in MS Word format to:
healthcare8@recruitexpress.com.sg

Please include your full working experience, education background, notice period, expected salary.
Trista Theseira
Outsourcing Team
Ref Code: #HGNT
Recruit Express Pte Ltd
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