1 Year Senior / Executive Assistant, HR Shared Services (Benefits Team) - WEST

• Coordinate end-to-end training programmes including participant registration, attendance tracking, and automated reminders
• Create and maintain course runs, update programme information, and manage comprehensive participant databases
• Maintain accurate L&D records, tracking files, and training databases in compliance with organisational standards
• Process training-related invoices, purchase orders, and systematically track payment status for external training vendors
• Support government-related training grant submissions including preparation of absentee payroll claims and supporting documentation
• Prepare and validate data files for mass uploads into HR systems, including awards and long service recognition programmes
• Assist with sponsorship and scholarship administration including document verification, appointment scheduling, preparation of standard contracts, and record maintenance

Reporting and Compliance:

• Prepare comprehensive reports, summaries, and documentation for internal audits and management reviews
• Maintain audit trail documentation and ensure compliance with organisational policies

Leave & Benefits Administration

Leave Management:

• Support comprehensive leave administration including processing requests, conducting document completeness checks, and preparing system updates
• Manage government-paid leave processes including maternity, paternity, shared parental and childcare leave with accurate portal submissions

Benefits and Insurance Administration:

• Handle insurance administration including staff queries, claims submission processing, and approval tracking
• Coordinate claim documentation, manage insurer submissions, and maintain detailed case records

Regulatory Compliance:

• Compile and prepare detailed reports for leave audits, identify and highlight variances, and maintain organised audit trail documentation

General Administrative Support

• Maintain accurate records, e‑filing and document management on SharePoint and HR systems.
• Perform data entry and ensure high data accuracy across all HR processes.
• Assist in preparing PowerPoint slides, reports, and process documentation.
• Provide general team administrative support as required.

Requirements

• Diploma in HR, Business or equivalent.
• Prior experience in HR operations, benefits administration, training coordination, or general administration is an advantage.
• Strong attention to detail and ability to manage high‑volume tasks.
• Proficient in Microsoft Office and comfortable with HR systems.
• Able to handle confidential information with professionalism.
• Good communication, coordination and organisational skills.

For interested candidate, please email your resumes to denyse.tan@recruitexpress.com.sg


Denyse Nicole Tan Shuqin (#HDT)
Recruit Express Pte Ltd
CEI No: R1333503
Company EA license : 99C4599