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Executive Assistant / Secretary - HEALTHCARE

Description


  • Screening of calls, scheduling of meetings and appointments, managing email correspondences and preparing meeting and presentation materials;
  • Organize and manage end-to-end logistics for meetings for internal and/or external participants, including scheduling for meeting, venue arrangement, catering and preparation of agenda, presentation slides, reports and/or proposals;
  • Maintain a proper filing system and accurate record keeping of key contact information for Directors;
  • Ensure confidentiality, accuracy and completeness in the management and preparation of reports and/or documentations;
  • Manage travel and accommodation arrangements on behalf of Directors as required;
  • Manage entertainment and travel claims on behalf of Directors;
  • Authorised personnel to reset password for logins on behalf of Directors; and
  • Partake in ad-hoc projects or duties that may be assigned from time to time.
  • Take charge of the timely preparation of staff passes and access cards
  • Act as the department representative for asset management and budgeting matters, not limited to stationery inventory and IT-related equipment;
  • Administrator for department’s intranet (assigning of access rights and approver for documents to be publicised) and department’s distribution list for address book; and
  • Management of secretariat/presentation roster for cluster and department-wide meetings e.g. Quarterly Gathering etc.


Requirements

  • At least a Diploma in Business Studies/Administration/Management/Private Secretariat Certificate or equivalent is required.
  • At least 2 - 4 years of relevant experience.
  • Excellent organisational skills and ability to multi-task to plan ahead and keep track of multiple stakeholders’ schedules.
  • Strong interpersonal skills.


For interested candidates, please send your most recent and updated resume to michelle.lee@recruitexpress.com.sg
Subject heading: Secretary 


Michelle Lee Ser Min
(R1440070)
Recruit Express Pte Ltd

EA License No. 99C4599


Industry

Healthcare / Pharmaceutical / Life Science / Medical Device


Specialization

Administrative Support / Secretarial
Healthcare - Pharmaceutical / Life Science / Medical Device / Clinical Research / Regulatory Affairs


Location

West


Employment Type

Permanent


Salary

Negotiable


If you meet the requirements of this role, please email a detailed resume in Word document to Michelle Lee Ser Min.
CEI Registration No.: R1440070
Email: michelle.lee@recruitexpress.com.sg
Tel: 67363280
*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.